Job Opening: Temporary Development Assistant

Location: Friends of Acadia office, Bar Harbor, Maine
Reporting To: Development Coordinator
Job Status: Part-time (4-8 hours per week)

Friends of Acadia seeks a Temporary part-time Development Assistant starting in May 2024 to work with the development staff in an array of administrative duties, including data entry and support for gift processing, events, and other administrative needs. This position will report to the Development Coordinator and is anticipated to work through September of 2024.

Primary Responsibilities:

  • Research returned mail and update database records as needed.
  • Assist with events, including name tags, mailings, and post-event data entry.
  • Assist with administrative tasks such as collating, printing, scanning, copying, stuffing, and mailing letters, postcards, and invitations; using postage meter for letters and packages as needed.
  • Work as a team member on other duties as assigned.

This position may also assist with:

  • Donor stewardship, such as making thank you calls and writing notes
  • Filing (physical and digital)

The above responsibilities will require a motivated individual to bring a combination of the following:

  • MS Suite/MS365 (Excel, Word–mail merging skills preferable, Outlook, Teams, etc.)
  • Data-entry/Database experience (preferably Raiser’s Edge/NXT, but will train)
  • Strong organizational and administrative/office skills
  • Good time management skills and ability to set priorities and manage multiple projects
  • Ability to work independently and take initiative
  • Openness to ask questions when clarity is needed
  • Research and problem-solving skills
  • Exceptional attention to detail and accuracy
  • Ability to sit for several hours at a computer, ability to lift 20 pounds
  • Sound judgment and ability to handle confidential information professionally
  • Excellent communication and customer service skills, sense of humor, and ability to work well under pressure
  • Associate’s degree or equivalent work experience preferred
  • Administrative office experience desired
  • The Development Assistant is an in-person, hourly, part-time, temporary position, working 4-8 hours per week. Generally, the incumbent will work in 4-hour shifts. The position will work closely with the FOA Development staff. FOA offers a positive work environment, values diversity in the workplace, and does not discriminate in any way in its hiring decisions.


To Apply

Friends of Acadia is an equal opportunity employer. Founded in 1986, the organization’s mission is to preserve, protect, and promote stewardship of the outstanding natural beauty, ecological vitality, and distinctive cultural resources of Acadia National Park and the surrounding community for the inspiration and enjoyment of current and future generations.

It is the policy of Friends of Acadia to provide equal employment opportunities for all applicants and employees in compliance with all applicable laws. This policy applies in all aspects of the employment relationship including (but not limited to) recruiting, selection, placement, supervision, working conditions, compensation, training, promotion, and termination.

Friends of Acadia does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, reproductive health decision-making, medical condition, genetic information, marital status, age, sex, sexual orientation, gender, gender identity, gender expression, military status, veteran status, or any other characteristic protected by law, in connection with any aspect of employment at Friends of Acadia.